Enterprise System Catalog

Enterprise System Catalog 
Senate Bill 272 - California Public Records Act
Approved by California Governor Jerry Brown on October 11, 2015, Senate Bill 272 adds a section to the California Public Records Act requiring state and most local government agencies to create a catalog of Enterprise Systems by July 1, 2016, with annual updates.

Enterprise System
An Enterprise System, as defined by Senate Bill 272, is a software application or computer system that collects, stores, exchanges, and analyzes information an agency uses that is both of the following:
  • A muti-department system or a system that contains information collected about the public
  • A system that serves as a 'system of record' or an original source of data within an agency
Enterprise System Catalog

Requirements
1. Create a catalog of enterpirse systems containing:
  • Current system vendor
  • Current system product
  • System's purpose
  • Description of categories or types of data
  • Department that is the prime custodian of the data
  • Frequency that system data is collected 
  • Frequency that system data is updated
2. To make the catalog publicly available upon request
3. To post the catalog in a prominent location on the agency's website

To read the text of Senate Bill 272:  See External Link below.

External Link
California Legislative Information Site: Senate Bill 272